Fees Schedule

Updated Fee Structure

07/01/2022 the Viking Union will begin implementing room rental rates for departments as well as implementing a Department Special Event rate that will replace the Hosted and Endorsed rates. Additionally, off campus sites such as Lakewood and the Viqueen lodge will incur the Department Special Event rate for non-student groups. This new fee structure will extend to equipment rentals for use outside of the VU.

Fees and Rates with Definitions

Fee Grouping Percent Discount Criteria
Student Groups Rate 100%

Meets this definition if…

  • The reservation is made and the activity is planned and conducted by a recognized WWU student group (Student Club or Programming Office)
  • The activity must be a direct benefit to students
Department Rate (use of Viking Union space and Rental Equipment outside the VU, % discount from Off-Campus Rate) 80%

Meets this definition if…

  • The event or meeting is planned by a university group or affiliate and aligns with the group or affiliates core operations and functions
  • The event does not charge fees for admission, registrations, or participation
  • The majority of attendees are student, faculty or staff
Campus Department Special Event Rate (% Discount from Off-Campus Rates for VU space, equipment, and remote property use) 50%

Meets this definition if any one of the following apply:

  • The event has an off-campus sponsor or partnership helping fund the event
  • The event charges a registration, admission fee, or charges for participation
  • The event has more than 50% Off-Campus participation
  • The event does not support the core business function of the department
Off Campus Rate 0%

Meets this criterion if…

  • The reservation is made by a Non-University group or individual
  • The funds to pay for fees are being paid directly from a Non-University Group or Individual

 
Customer Pays Room Rental Pays for Setup of Space Pays for AV Equipment Rental*  Pays for VU Equipment outside of VU Labor Chargeback per hour (price is per person per hour, minimum 1 hour

Student Group

 No  Yes  No No  $20
WWU Departmental

Pays 20% of Off-Campus Rate

 Yes No Pays 20% of Off-Campus rate $24
WWU Departmental Special Events Pays 50% of Off-Campus Rate Yes No Pays 50% of Off-Campus Rate $24
Off-Campus Yes No Yes Yes $30

 

Fees

. Off-Campus Department Special Event Department
Room Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6- 12hr Half Day 4- 6hr Hourly
VU 350 UGCH $560.00 $325.00 $90.00 $280.00 $162.50 $45.00 $112.00 $65.00 $18.00
VU 460 $125.00 $75.00 $25.00 $62.50 $37.50 $12.50 $25.00 $15.00 $5.00
VU 462 A + B $300.00 $175.00 $45.00 $150.00 $87.50 $22.50 $60.00 $35.00 $9.00
VU 462 A or B $150.00 $90.00 $25.00 $75.00 $45.00 $12.50

$30.00

 $18.00 $5.00
VU 464 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 552 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 565 ABC $700.00 $420.00 $80.00 $350.00 $210.00 $40.00 $140.00 $84.00 $16.00
VU 565 A, B, or C $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 567 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 605 (MPR) $1200.00 $720.00 $190.00 $600.00 $360.00 $95.00 $240.00 $144.00 $38.00
  • All AV equipment requires a minimum of 2 hours of technical labor
  • Additional labor rates may apply for events outside of normal operating hours.
  • A minimum of 1 hour of Setup and one hour of take down is required for all rentals requiring special set up and will be included in your reservation time

Below is the classification of fees for Set and Technical crews as well as for Building Managers for events that occur outside of normal building hours

Classification Hourly
WWU Student Groups $20.00
WWU Departments $24.00
Off-Campus Users $30.00

 

 

Miscellaneous Event Fees
Event Diagram Change Fee (first 2 changes are free) $25.00  
Cancellation Fee 100% of quoted price (<24hrs) 50% of quoted price (1-3days)
Cleaning Fee $50.00/hour  
Equipment* Off Campus Department Special Event Departmental
Pipe and Drape $20.00 $10.00 $4.00
Pop-up Awning $85.00 $42.50 $17.00
Bistro Table $10.00 $5.00 $2.00
6x8 Staging Piece $100.00 $50.00 $20.00
Powered Speaker $90.00 $45.00 $18.00
Disco Cart $100.00 $50.00 $20.00
VCR & Monitor $30.00 $15.00 $6.00
8 Channel Sound System $150.00 $75.00 $30.00
16 Channel Sound System $275.00 $137.50 $55.00
32 Channel Sound System $500.00 $250.00 $100.00
Lighting System $30.00 $15.00 $6.00
Light Trees $30.00 $15.00 $6.00
Button Maker+Buttons

N/A

$10.00/day

or

$2/hour

Buttons: $0.20/ea

$10.00/day

or

$2/hour

Buttons: $0.20/ea
Available in Viking Union Only (setup costs may apply)
6ft Tables
Projector and Screen
Podium
Chairs
TV Carts
*included in room rental if used in the VU
Sound and lighting systems require technician at hourly rate

 

 

  • All AV Equipment requires a minimum of 2 hours of technical labor.
  • Additional labor rates may apply for events outside of normal operating hours.
  • A minimum of 1 hour of Setup and one hour of take down is required for all rentals and will be included in your reservation.
  • Rates are subject to increase by 3% rounded to the nearest dollar annually on July 1.
Service Rates
Daily

$25.00 + $5.00 for power
Weekly $100.00 + $5.00/day for power
Quarterly

$600.00 + $60.00 for power +$60 waste water disposal
9-Week Summer Session

$500.00 + $50.00 for power + $50 Waste Water Disposal
. Off-Campus Department Special Event Department
Room Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6 - 12hr Half Day 4 - 6hr Hourly
Lakewood Lounge - AS Student Groups No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge  
Lakewood Lounge  $300.00 $200.00 $50.00 $150.00 $100.00 $25.00 $150.00 $100.00 $25.00

 

Miscellaneous Event Fees
Cancelation Fee 100% of quoted price (<24hrs) 50% of quoted price (1-3 days)
Cleaning Fee $50.00/hour  

 
Equipment  Student Rate   Staff/Faculty  Alumni Rate
Paddlecraft

$7.00

 $14.00

$14.00 + tax
Small Sailboats, Windsurfers

$10.00

 $20.00

$20.00 + tax
Large Sailboats

$13.00

 $26.00

$26.00 + tax
Season Pass

 

 $280.00

$280.00 + tax
2 Hour Private Lesson

$50.00

 $100.00

$100.00 + tax

 
Service Rates
Adventure Props Rental for University Groups

$25 per day
Lakewood Lounge Rental

Free for University Groups
Non University Group Challenge Course Setup

$60/course
Non University Group Challenge Course Use

$16/person
Non University Groups on Campus

$2/person
Non-University Group Facilitation (1:12 ratio) minimum 2 facilitators if using high elements

$30/hour per facilitator
University Groups Facilitation (1:12 ratio) minimum facilitators if using high elements

$15/hour per facilitator
University Group Challenge Course Setup

$30/course
University Group Challenge Course Use

$8/person
University Groups - On Campus

$1/person
Service Rates
Faxing

$3.00 per page (up to 5 pages)
Graphic Design and Photography

$16.00/hr
Grommets

$0.50/$1.00
Hemming Tape

$1.00/$2.00 per foot
Heytex short-term vinyl

$6 per foot
Lamination (11 x 17)

$3.00 each
Lamination (8½ x 11)

$2.00 each
Large Format Printing (Departments) Vinyl Scrim, Adhesive and Cling

$28
Large Format Printing Photo Quality Glossy Paper: up to 42 inches wide

$9.00/$16 per linear foot
Matte 36 Bond (Departments)

$8.00/foot
Outdoor Weather Resistant Scrim: up to 42 inches wide

$15.00 per linear foot
Poster Reprint

$2
Uncoated Banner Paper: up to 36 inches wide

$5.00/$8.00 per linear foot
Uncoated Heavy Weight Bond Paper: Up to 42 inches wide

$5

Indoor/Regular Paper Stock

 $5.00/$6.00 per foot

All Weather Banner Paper Stock

 $6.00/$10.00 per foot

Print-and-Stick, Specialty Paper Stock

 $16.00/$20.00 per foot
Equipment Hourly Rate Mileage Rate
AS Ford Freestar minivan

N/A

$0.625/Mile
AS Blue Ford Transit N/A $0.625/Mile
VU Box Truck (Departmental use only) $15.00/hr $0.625/Mile
Vehicle Cancellation Fee (<24 hrs)

$50.00

N/A
Cleaning Fee $50.00