Fees Schedule
Updated Fee Structure
07/01/2022 the Viking Union will begin implementing room rental rates for departments as well as implementing a Department Special Event rate that will replace the Hosted and Endorsed rates. Additionally, off campus sites such as Lakewood and the Viqueen lodge will incur the Department Special Event rate for non-student groups. This new fee structure will extend to equipment rentals for use outside of the VU.
Fees and Rates with Definitions
Fee Grouping | Percent Discount | Criteria |
---|---|---|
Student Groups Rate | 100% |
Meets this definition if…
|
Department Rate (use of Viking Union space and Rental Equipment outside the VU, % discount from Off-Campus Rate) | 80% |
Meets this definition if…
|
Campus Department Special Event Rate (% Discount from Off-Campus Rates for VU space, equipment, and remote property use) | 50% |
Meets this definition if any one of the following apply:
|
Off Campus Rate | 0% |
Meets this criterion if…
|
Customer | Pays Room Rental | Pays for Setup of Space | Pays for AV Equipment Rental* | Pays for VU Equipment outside of VU | Labor Chargeback per hour (price is per person per hour, minimum 1 hour |
---|---|---|---|---|---|
Student Group |
No | Yes | No | No | $20 |
WWU Departmental |
Pays 20% of Off-Campus Rate |
Yes | No | Pays 20% of Off-Campus rate | $24 |
WWU Departmental Special Events | Pays 50% of Off-Campus Rate | Yes | No | Pays 50% of Off-Campus Rate | $24 |
Off-Campus | Yes | No | Yes | Yes | $30 |
Fees
. | Off-Campus | Department Special Event | Department | ||||||
---|---|---|---|---|---|---|---|---|---|
Room | Full Day 6 - 12hr | Half Day 4 - 6hr | Hourly | Full Day 6 - 12hr | Half Day 4 - 6hr | Hourly | Full Day 6- 12hr | Half Day 4- 6hr | Hourly |
VU 350 UGCH | $560.00 | $325.00 | $90.00 | $280.00 | $162.50 | $45.00 | $112.00 | $65.00 | $18.00 |
VU 460 | $125.00 | $75.00 | $25.00 | $62.50 | $37.50 | $12.50 | $25.00 | $15.00 | $5.00 |
VU 462 A + B | $300.00 | $175.00 | $45.00 | $150.00 | $87.50 | $22.50 | $60.00 | $35.00 | $9.00 |
VU 462 A or B | $150.00 | $90.00 | $25.00 | $75.00 | $45.00 | $12.50 |
$30.00 |
$18.00 | $5.00 |
VU 464 | $250.00 | $150.00 | $40.00 | $125.00 | $75.00 | $20.00 | $50.00 | $30.00 | $8.00 |
VU 552 | $250.00 | $150.00 | $40.00 | $125.00 | $75.00 | $20.00 | $50.00 | $30.00 | $8.00 |
VU 565 ABC | $700.00 | $420.00 | $80.00 | $350.00 | $210.00 | $40.00 | $140.00 | $84.00 | $16.00 |
VU 565 A, B, or C | $250.00 | $150.00 | $40.00 | $125.00 | $75.00 | $20.00 | $50.00 | $30.00 | $8.00 |
VU 567 | $250.00 | $150.00 | $40.00 | $125.00 | $75.00 | $20.00 | $50.00 | $30.00 | $8.00 |
VU 605 (MPR) | $1200.00 | $720.00 | $190.00 | $600.00 | $360.00 | $95.00 | $240.00 | $144.00 | $38.00 |
- All AV equipment requires a minimum of 2 hours of technical labor
- Additional labor rates may apply for events outside of normal operating hours.
- A minimum of 1 hour of Setup and one hour of take down is required for all rentals requiring special set up and will be included in your reservation time
Below is the classification of fees for Set and Technical crews as well as for Building Managers for events that occur outside of normal building hours
Classification | Hourly |
---|---|
WWU Student Groups | $20.00 |
WWU Departments | $24.00 |
Off-Campus Users | $30.00 |
Miscellaneous Event Fees | ||
---|---|---|
Event Diagram Change Fee (first 2 changes are free) | $25.00 | |
Cancellation Fee | 100% of quoted price (<24hrs) | 50% of quoted price (1-3days) |
Cleaning Fee | $50.00/hour |
Equipment* | Off Campus | Department Special Event | Departmental |
---|---|---|---|
Pipe and Drape | $20.00 | $10.00 | $4.00 |
Pop-up Awning | $85.00 | $42.50 | $17.00 |
Bistro Table | $10.00 | $5.00 | $2.00 |
6x8 Staging Piece | $100.00 | $50.00 | $20.00 |
Powered Speaker | $90.00 | $45.00 | $18.00 |
Disco Cart | $100.00 | $50.00 | $20.00 |
VCR & Monitor | $30.00 | $15.00 | $6.00 |
8 Channel Sound System | $150.00 | $75.00 | $30.00 |
16 Channel Sound System | $275.00 | $137.50 | $55.00 |
32 Channel Sound System | $500.00 | $250.00 | $100.00 |
Lighting System | $30.00 | $15.00 | $6.00 |
Light Trees | $30.00 | $15.00 | $6.00 |
Button Maker+Buttons |
N/A |
$10.00/day or $2/hour Buttons: $0.20/ea |
$10.00/day or $2/hour Buttons: $0.20/ea |
Available in Viking Union Only (setup costs may apply) | |||
6ft Tables | |||
Projector and Screen | |||
Podium | |||
Chairs | |||
TV Carts | |||
*included in room rental if used in the VU | |||
Sound and lighting systems require technician at hourly rate |
- All AV Equipment requires a minimum of 2 hours of technical labor.
- Additional labor rates may apply for events outside of normal operating hours.
- A minimum of 1 hour of Setup and one hour of take down is required for all rentals and will be included in your reservation.
- Rates are subject to increase by 3% rounded to the nearest dollar annually on July 1.
Service | Rates |
---|---|
Daily |
$25.00 + $5.00 for power |
Weekly | $100.00 + $5.00/day for power |
Quarterly |
$600.00 + $60.00 for power +$60 waste water disposal |
9-Week Summer Session |
$500.00 + $50.00 for power + $50 Waste Water Disposal |
. | Off-Campus | Department Special Event | Department | ||||||
---|---|---|---|---|---|---|---|---|---|
Room | Full Day 6 - 12hr | Half Day 4 - 6hr | Hourly | Full Day 6 - 12hr | Half Day 4 - 6hr | Hourly | Full Day 6 - 12hr | Half Day 4 - 6hr | Hourly |
Lakewood Lounge - AS Student Groups | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | |
Lakewood Lounge | $300.00 | $200.00 | $50.00 | $150.00 | $100.00 | $25.00 | $150.00 | $100.00 | $25.00 |
Miscellaneous Event Fees | ||
---|---|---|
Cancelation Fee | 100% of quoted price (<24hrs) | 50% of quoted price (1-3 days) |
Cleaning Fee | $50.00/hour |
Equipment | Student Rate | Staff/Faculty | Alumni Rate |
---|---|---|---|
Paddlecraft |
$7.00 |
$14.00 |
$14.00 + tax |
Small Sailboats, Windsurfers |
$10.00 |
$20.00 |
$20.00 + tax |
Large Sailboats |
$13.00 |
$26.00 |
$26.00 + tax |
Season Pass |
|
$280.00 |
$280.00 + tax |
2 Hour Private Lesson |
$50.00 |
$100.00 |
$100.00 + tax |
Service | Rates |
---|---|
Adventure Props Rental for University Groups |
$25 per day |
Lakewood Lounge Rental |
Free for University Groups |
Non University Group Challenge Course Setup |
$60/course |
Non University Group Challenge Course Use |
$16/person |
Non University Groups on Campus |
$2/person |
Non-University Group Facilitation (1:12 ratio) minimum 2 facilitators if using high elements |
$30/hour per facilitator |
University Groups Facilitation (1:12 ratio) minimum facilitators if using high elements |
$15/hour per facilitator |
University Group Challenge Course Setup |
$30/course |
University Group Challenge Course Use |
$8/person |
University Groups - On Campus |
$1/person |
Service | Rates |
---|---|
Faxing |
$3.00 per page (up to 5 pages) |
Graphic Design and Photography |
$16.00/hr |
Grommets |
$0.50/$1.00 |
Hemming Tape |
$1.00/$2.00 per foot |
Heytex short-term vinyl |
$6 per foot |
Lamination (11 x 17) |
$3.00 each |
Lamination (8½ x 11) |
$2.00 each |
Large Format Printing (Departments) Vinyl Scrim, Adhesive and Cling |
$28 |
Large Format Printing Photo Quality Glossy Paper: up to 42 inches wide |
$9.00/$16 per linear foot |
Matte 36 Bond (Departments) |
$8.00/foot |
Outdoor Weather Resistant Scrim: up to 42 inches wide |
$15.00 per linear foot |
Poster Reprint |
$2 |
Uncoated Banner Paper: up to 36 inches wide |
$5.00/$8.00 per linear foot |
Uncoated Heavy Weight Bond Paper: Up to 42 inches wide |
$5 |
Indoor/Regular Paper Stock |
$5.00/$6.00 per foot |
All Weather Banner Paper Stock |
$6.00/$10.00 per foot |
Print-and-Stick, Specialty Paper Stock |
$16.00/$20.00 per foot |
Equipment | Hourly Rate | Mileage Rate |
---|---|---|
AS Ford Freestar minivan |
N/A |
$0.625/Mile |
AS Blue Ford Transit | N/A | $0.625/Mile |
VU Box Truck (Departmental use only) | $15.00/hr | $0.625/Mile |
Vehicle Cancellation Fee (<24 hrs) |
$50.00 |
N/A |
Cleaning Fee | $50.00 |