Fees Schedule

Updated Fee Structure

07/01/2024 Updated fees implemented

Fees

 Off-CampusDepartment Special EventDepartment
RoomFull Day 6 - 12hrHalf Day 4 - 6hrHourlyFull Day 6 - 12hrHalf Day 4 - 6hrHourlyFull Day 6- 12hrHalf Day 4- 6hrHourly
VU 350 UGCH$560.00$325.00$90.00$280.00$162.50$45.00$112.00$65.00$18.00
VU 460$125.00$75.00$25.00$62.50$37.50$12.50$25.00$15.00$5.00
VU 462 A + B$300.00$175.00$45.00$150.00$87.50$22.50$60.00$35.00$9.00
VU 462 A or B$150.00$90.00$25.00$75.00$45.00$12.50$30.00$18.00$5.00
VU 464$250.00$150.00$40.00$125.00$75.00$20.00$50.00$30.00$8.00
VU 552$250.00$150.00$40.00$125.00$75.00$20.00$50.00$30.00$8.00
VU 565 ABC$700.00$420.00$80.00$350.00$210.00$40.00$140.00$84.00$16.00
VU 565 A, B, or C$250.00$150.00$40.00$125.00$75.00$20.00$50.00$30.00$8.00
VU 567$250.00$150.00$40.00$125.00$75.00$20.00$50.00$30.00$8.00
VU 605 (MPR)$1200.00$720.00$190.00$600.00$360.00$95.00$240.00$144.00$38.00

  • All AV equipment requires a minimum of 2 hours of technical labor.

  • Additional labor rates may apply for events outside of normal operating hours.

  • A minimum of 1 hour of setup and one hour of take down is required for all rentals requiring special set up.

  • ** The Underground Coffeehouse must remain open to the public during operational food service hours
Customer TypeViking Union Room Rental FeePays for setup of spaceViking Union Equipment and AV Rental outside of VULabor Chargeback per hour (price is per person, per hour for minimum 1 hour)
Student GroupsNo ChargeYesNo Charge$22.00
WWU DepartmentPays 20% of Off-Campus RateYesPays 20% of Off-Campus Rate$27.00
WWU Department Special EventPays 50% Of Off-Campus RateYesPays 50% Of Off-Campus Rate$27.00
Off-CampusYesYesOff Campus Rate$35.00
Customer Type DefinitionsPercent DiscountCriteria
Student Groups100%

Meets this definition if… 

  • The reservation is made and the activity is planned and conducted by a recognized WWU student group (Student Club or Programming Office) 
  • The activity must be a direct benefit to students

Department Rate 

(Use of Viking Union Space and Rental Equipment outside the VU % discount from Off-Campus rate)

80%

Meets this definition if… 

  • The event or meeting is planned by a university group or affiliate and aligns with the group or affiliates core operations and functions
  •  The event does not charge fees for admission, registrations, or participation
  •  The majority of attendees are student, faculty or staff

Campus Department Special Event Rate

(% Discount from Off Campus Rates for VU space, equipment, and remote property use)

50%

Meets this definition if any one of the following apply...

  • The event has an off-campus sponsor or partnership helping fund the event 
  • The event charges a registration, admission fee, or charges for participation 
  • The event has more than 50% Off-Campus participation 
  • The event does not support the core business function of the department
Off Campus0%

Meets this criterion if… 

  • The reservation is made by a Non-University group or individual 
  • The funds to pay for fees are being paid directly from a Non-University Group or Individual

Available both In and Outside of the Viking Union* 

(setup costs not included in fee)

Equipment*Off CampusDepartment Special EventDepartmental
Pipe and Drape$25.00$12.50$5.00
Pop-up Awning$100.00$50.00$20.00
Bistro Table$15.00$7.50$3.00
6x8 Staging Piece$120.00$60.00$24.00
Requires Technician at an Hourly Rate*
Powered Speaker$100.00$50.00$30.00
Disco Cart$150.00$75.00$24.00
Presentation System$300.00$150.00$60.00
Conference System$500.00$250.00$100.00
Mid-Range Concert System$750.00$375.00$150.00
Large Concert System$1500.00$750.00$300.00
Lighting LED Uplight$30.00$15.00$6.00
Light Trees$150.00$75.00$30.00
Lighting System$600.00$300.00$120.00
*equipment included in room rental if used in VU
Available in Viking Union Only (set up costs may apply)
Tables
Chairs
Podium
Projector/Screen
TV Carts
Fee DescriptionFeeFee
Button Maker Departmental Rental Fee$2.00 per hour$10.00 Per Day
Button Parts Departmental and Student Group$.20 per button 
Cleaning Fee  *only implemented if conditions require efforts beyond normal cleaning or furniture in standard set rooms is moved$50.00/hr 

Event Diagram Change Fee (applies after two Event Diagram

changes)

$25.00 /diagram 
Event Services and Lakewood Cancelation Fee (1-3 Days)50% of quoted priceRoom Rental and Scheduled Labor
Event Services and Lakewood Cancelation Fee (less than 24 hours)100% of quoted priceRoom Rental and Scheduled Labor
Gaff Tape Surcharge- Carver Carpet Set$100.00 

Event Staff

After Hours Building Manager

Student Group: $22.00/hrDepartment: $27.00/hrOff Campus: $35.00/hr
ServiceRates
Daily$25.00 + $5.00 for power
Weekly$100.00 + $5.00/day for power
Quarterly$600.00 + $60.00 for power +$60.00 waste water disposal
9-Week Summer Session$500.00 + $50.00 for power + $50.00 Waste Water Disposal
. Off-Campus Department Special Event Department
Room Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6 - 12hr Half Day 4 - 6hr Hourly Full Day 6 - 12hr Half Day 4 - 6hr Hourly
Lakewood Lounge - AS Student Groups No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge  
Lakewood Lounge  $300.00 $200.00 $50.00 $150.00 $100.00 $25.00 $150.00 $100.00 $25.00

 

Miscellaneous Event Fees
Cancelation Fee 100% of quoted price (<24hrs) 50% of quoted price (1-3 days)
Cleaning Fee $50.00/hour  

 
Equipment  Student Rate   Staff/Faculty  Alumni Rate
Paddlecraft

$7.00

 $14.00

$14.00 + tax
Small Sailboats, Windsurfers

$10.00

 $20.00

$20.00 + tax
Large Sailboats

$13.00

 $26.00

$26.00 + tax
Season Pass

 

 $280.00

$280.00 + tax
2 Hour Private Lesson

$50.00

 $100.00

$100.00 + tax

 
ServiceRates
Adventure Props Rental for University Groups$25.00 per day
Lakewood Lounge RentalFree for University Groups
Non University Group Challenge Course Setup$60.00/course
Non University Group Challenge Course Use$16.00/person
Non University Groups on Campus$2.00/person
Non-University Group Facilitation (1:12 ratio) minimum 2 facilitators if using high elements$30.00/hour per facilitator
University Groups Facilitation (1:12 ratio) minimum facilitators if using high elements$15.00/hour per facilitator
University Group Challenge Course Setup$30.00/course
University Group Challenge Course Use$8.00/person
University Groups - On Campus$1.00/person
ServiceRates
Faxing$3.00 per page (up to 5 pages)
Graphic Design and Photography$16.00/hr
Grommets$0.50/$1.00
Hemming Tape$1.00/$2.00 per foot
Heytex short-term vinyl$6.00 per foot
Lamination (11 x 17)$3.00 each
Lamination (8½ x 11)$2.00 each
Large Format Printing (Departments) Vinyl Scrim, Adhesive and Cling$28.00
Large Format Printing Photo Quality Glossy Paper: up to 42 inches wide$9.00/$16 per linear foot
Matte 36 Bond (Departments)$8.00/foot
Outdoor Weather Resistant Scrim: up to 42 inches wide$15.00 per linear foot
Poster Reprint$2.00
Uncoated Banner Paper: up to 36 inches wide$5.00/$8.00 per linear foot
Uncoated Heavy Weight Bond Paper: Up to 42 inches wide$5.00
Indoor/Regular Paper Stock$5.00/$6.00 per foot
All Weather Banner Paper Stock$6.00/$10.00 per foot
Print-and-Stick, Specialty Paper Stock$16.00/$20.00 per foot
EquipmentHourly RateMileage Rate
AS Ford Freestar minivanN/A$0.625/Mile
AS Blue Ford TransitN/A$0.625/Mile
Vehicle Cancellation Fee (<24 hrs)$50.00N/A
Cleaning Fee  *only implemented if conditions require efforts beyond normal cleaning$50.00