Fees Schedule

Updated Fee Structure

07/01/2025 Updated fees implemented

Fees

	Off-Campus			Department Special Event			Department
Room	Full Day 6 - 12hr	Half Day 4 - 6hr	Hourly	Full Day 6 - 12hr	Half Day 4 - 6hr	Hourly	Full Day 6- 12hr	Half Day 4- 6hr	Hourly
VU 350 UGCH**	$620	$360	$100	$310	$180	$50	$124	$72	$20
VU 460	$140	$85	$30	$70	$42.50	$15	$28	$17	$6
VU 462 A + B	$330	$195	$50	$165	$97.50	$25	$66	$39	$10
VU 462 A or B	$170	$100	$32	$85	$50	$16	$34	$20	$6.50
VU 464	$275	$165	$45	$137.50	$85.50	$22.50	$55	$33	$9
VU 552	$275	$165	$45	$137.50	$85.50	$22.50	$55	$33	$9
VU 565 ABC	$770	$465	$100	$385	$232.50	$50	$154	$93	$20
VU 565 A, B, or C	$275	$165	$45	$137.50	$82.50	$25	$55	$33	$9
VU 567	$275	$165	$45	$137.50	$82.50	$25	$55	$33	$9
VU 605 (MPR)	$1320	$800	$210	$660	$400	$105	$264	$160	$42

All AV equipment requires a minimum of 2 hours of technical labor.
Additional labor rates may apply for events outside of normal operating hours.
A minimum of 1 hour of setup and one hour of take down is required for all rentals requiring special set up.
** The Underground Coffeehouse must remain open to the public during operational food service hours

Customer Type	Viking Union Room Rental Fee	Pays for setup of space	Viking Union Equipment and AV Rental outside of VU	Labor Chargeback per hour (price is per person, per hour for minimum 1 hour)
Student Groups	No Charge	Yes	No Charge	$23.00
WWU Department	Pays 20% of Off-Campus Rate	Yes	Pays 20% of Off-Campus Rate	$28.00
WWU Department Special Event	Pays 50% Of Off-Campus Rate	Yes	Pays 50% Of Off-Campus Rate	$28.00
Off-Campus	Yes	Yes	Off Campus Rate	$36.00

Customer Type Definitions	Percent Discount	Criteria
Student Groups	100%	Meets this definition if… The reservation is made and the activity is planned and conducted by a recognized WWU student group (Student Club or Programming Office) The activity must be a direct benefit to students
Department Rate (Use of Viking Union Space and Rental Equipment outside the VU % discount from Off-Campus rate)	80%	Meets this definition if… The event or meeting is planned by a university group or affiliate and aligns with the group or affiliates core operations and functions The event does not charge fees for admission, registrations, or participation The majority of attendees are student, faculty or staff
Campus Department Special Event Rate (% Discount from Off Campus Rates for VU space, equipment, and remote property use)	50%	Meets this definition if any one of the following apply... The event has an off-campus sponsor or partnership helping fund the event The event charges a registration, admission fee, or charges for participation The event has more than 50% Off-Campus participation The event is a department event at Lakewood The event does not support the core business function of the department
Off Campus	0%	Meets this criterion if… The reservation is made by a Non-University group or individual The funds to pay for fees are being paid directly from a Non-University Group or Individual

Available both In and Outside of the Viking Union* (setup costs not included in fee)
Equipment*	Off Campus	Department Special Event	Departmental
Pipe and Drape	$25	$12.50	$5
Pop-up Awning	$100	$50	$20
Bistro Table	$15	$7.50	$3
6x8 Staging Piece	$120	$60	$24
Requires Technician at an Hourly Rate*
Powered Speaker	$100	$50	$30
Disco Cart	$150	$75	$24
Presentation System	$300	$150	$60
Conference System	$500	$250	$100
Mid-Range Concert System	$750	$375	$150
Large Concert System	$1500	$750	$300
Lighting LED Uplight	$30	$15	$6
Light Trees	$150	$75	$30
Lighting System	$600	$300	$120
*equipment included in room rental if used in VU

Available in Viking Union Only (set up costs may apply)
Tables
Chairs
Podium
Projector/Screen
TV Carts

Fee Description	Fee	Fee
Button Maker Departmental Rental Fee	$2 per hour	$10 Per Day
Button Parts Departmental and Student Group	$.20 per button
Cleaning Fee *only implemented if conditions require efforts beyond normal cleaning or furniture in standard set rooms is moved	$50/hr
Event Diagram Change Fee (applies after two Event Diagram changes)	$25 /diagram
Event Services and Lakewood Cancelation Fee (1-3 Days)	50% of quoted price	Room Rental and Scheduled Labor
Event Services and Lakewood Cancelation Fee (less than 24 hours)	100% of quoted price	Room Rental and Scheduled Labor
Gaff Tape Surcharge- Carver Carpet Set	$100
Event Staff After Hours Building Manager	Student Group: $23/hr	Department: $28/hr	Off Campus: $36/hr

Service	Rates
Daily	$30
Weekly	$120
Quarterly	$800
9-Week Summer Session	$700

	Bill McDonald Lounge Rental Rates				Outdoor Event & Activity Rates
Customer Type	Full Day 6 - 8hr	Half Day 4 - 6hr	Hourly (3hr min)	Off Hours Use Surcharge	Non-Exclusive Outdoor Space Use Fee	Guided Activities (Sailing & Paddling)	Unguided Paddlecraft Rentals
Student Groups	No Charge	No Charge	No Charge	$23/hr	No Charge	$30/hr	No Charge
Departments	$150	$100	$25	$28/hr	No Charge	$45/hr	No Charge
Off-Campus	$300	$200	$50	$36/hr	$100/day	$60/hr	$14/Boat

Additional Event Fees
Cancelation Fee	100% of quoted price (<24hrs)	50% of quoted price (1-3 days)
Excess Cleaning Fee	$50.00/hour

Equipment	WWU Student Rate	Non-WWU Student Rate	Staff/Faculty	Alumni Rate
Paddlecraft (2-Hour Rental)	No Charge (First 2-Hours)	$7	$14	$14 + tax
Small Sailboats, Windsurfers (2-Hour Rental)	No Charge (First 2-Hours)	$10	$20	$20 + tax
Large Sailboats (2-hr rental)	$13	$13	$26	$26 + tax
Season Pass	N/A	N/A	$280	$280 + tax
2 Hour Private Lesson	$50	$50	$100	$100 + tax

Service	Rates
Faxing	$3 per page (up to 5 pages)
Graphic Design and Photography	$16/hr
Grommets	$0.50/$1
Hemming Tape	$1/$2 per foot
Heytex short-term vinyl	$60 per foot
Lamination (11 x 17)	$3 each
Lamination (8½ x 11)	$2 each
Large Format Printing (Departments) Vinyl Scrim, Adhesive and Cling	$28
Large Format Printing Photo Quality Glossy Paper: up to 42 inches wide	$9/$16 per linear foot
Matte 36 Bond (Departments)	$8/foot
Outdoor Weather Resistant Scrim: up to 42 inches wide	$15 per linear foot
Poster Reprint	$2
Uncoated Banner Paper: up to 36 inches wide	$5/$8 per linear foot
Uncoated Heavy Weight Bond Paper: Up to 42 inches wide	$5
Indoor/Regular Paper Stock	$5/$6 per foot
All Weather Banner Paper Stock	$6/$10 per foot
Print-and-Stick, Specialty Paper Stock	$16/$20 per foot

Equipment	Hourly Rate	Mileage Rate
AS Ford Freestar minivan	N/A	$0.70/Mile
AS Blue Ford Transit	N/A	$0.70/Mile
Vehicle Cancellation Fee (<24 hrs)	$50	N/A
Cleaning Fee *only implemented if conditions require efforts beyond normal cleaning	$50