Fees Schedule

Updated Fee Structure

07/01/2022 the Viking Union will begin implementing room rental rates for departments as well as implementing a Department Special Event rate that will replace the Hosted and Endorsed rates. Additionally, off campus sites such as Lakewood and the Viqueen lodge will incur the Department Special Event rate for non-student groups. This new fee structure will extend to equipment rentals for use outside of the VU.

Fees and Rates with Definitions

Fee Grouping Percent Discount Criteria
Student Groups Rate 100%

Meets this definition if…

  • The reservation is made and the activity is planned and conducted by a recognized WWU student group (Student Club or Programming Office)
  • The activity must be a direct benefit to students
Department Rate (use of Viking Union space and Rental Equipment outside the VU, % discount from Off-Campus Rate) 80%

Meets this definition if…

  • The event or meeting is planned by a university group or affiliate and aligns with the group or affiliates core operations and functions
  • The event does not charge fees for admission, registrations, or participation
  • The majority of attendees are student, faculty or staff
Campus Department Special Event Rate (% Discount from Off-Campus Rates for VU space, equipment, and remote property use) 50%

Meets this definition if any one of the following apply:

  • The event has an off-campus sponsor or partnership helping fund the event
  • The event charges a registration, admission fee, or charges for participation
  • The event has more than 50% Off-Campus participation
  • The event does not support the core business function of the department
Off Campus Rate 0%

Meets this criterion if…

  • The reservation is made by a Non-University group or individual
  • The funds to pay for fees are being paid directly from a Non-University Group or Individual

 

Customer Pays Room Rental Pays for Setup of Space Pays for AV Equipment Rental*  Pays for VU Equipment outside of VU Labor Chargeback per hour (price is per person per hour, minimum 1 hour

Student Group

No  Yes  No No  $20
WWU Departmental

Pays 20% of Off-Campus Rate

Yes No Pays 20% of Off-Campus rate $24
WWU Departmental Special Events Pays 50% of Off-Campus Rate Yes No Pays 50% of Off-Campus Rate $24
Off-Campus Yes No Yes Yes $30

 

Fees

Off-Campus Department Special Event Department
Room Full Day - 12hr Half Day - 6hr Hourly Full Day - 12hr Half Day - 6hr Hourly Full Day - 12hr Half Day - 6hr Hourly
VU 350 UGCH $560.00 $325.00 $90.00 $228.00 $162.50 $45.00 $112.00 $65.00 $18.00
VU 460 $125.00 $75.00 $25.00 $62.50 $37.50 $12.50 $25.00 $15.00 $5.00
VU 462 A + B $300.00 $175.00 $45.00 $150.00 $87.50 $22.50 $60.00 $35.00 $9.00
VU 462 A or B $150.00 $90.00 $25.00 $75.00 $45.00 $12.50

$30.00

$18.00 $5.00
VU 464 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 552 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 565 ABC $700.00 $420.00 $80.00 $350.00 $210.00 $40.00 $140.00 $84.00 $16.00
VU 565 A, B, or C $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 567 $250.00 $150.00 $40.00 $125.00 $75.00 $20.00 $50.00 $30.00 $8.00
VU 605 (MPR) $1200.00 $720.00 $190.00 $600.00 $360.00 $75.00 $112.00 $65.00 $18.00
Lakewood Lounge $250.00 $175.00 $45.00 $150.00 $96.00 $27.00 $112.00 $80.00 $22.00
Lakewood Lounge - Winter $188.00 $120.00 $33.00 $112.00 $72.00 $20.00 $94.00 $60.00 $16.00
Lakewood Lounge - Recognized Student Groups      $0.00            
Lakewood Lounge - Department  50% of Off-Campus Rates 50% of Off-Campus Rates 50% of Off-Campus Rates            
Lakewood Lounge - Department Special Event 50% of Off-Campus Rates 50% of Off-Campus Rates 50% of Off-Campus Rates            
Lakewood Lounge - Off-Campus Full Day (6-12 hours) $300.00                 
Lakewood Lounge - Off-Campus Half Day (4-6 hours)   $200.00              
Lakewood Lounge - Off-Campus Hourly (2 hr min.)     $50.00 /hr            
  • All AV equipment requires a minimum of 2 hours of technical labor
  • Additional labor rates may apply for events outside of normal operating hours.
  • A minimum of 1 hour of Setup and one hour of take down is required for all rentals requiring special set up and will be included in your reservation time

Classification Hourly
WWU Student Groups $18.00
WWU Departments $22.00
Private Party $28.00

Equipment Off Campus On Campus Endorsed Department Special Event Departmental
Pipe and Drape $20.00 $12.00 $10.00 $5.00
Pop-up Awning $85.00 $51.00 $42.50 $21.25
Bistro Table $10.00 $6.00 $5.00 $2.50
6x8 Staging Piece* $100.00 $60.00 $50.00 $25.00
Powered Speaker $90.00 $54.00 $45.00 $22.50
Disco Cart $100.00 $60.00 $50.00 $25.00
8 Channel Sound System $150.00 $90.00 $75.00 $37.50
16 Channel Sound System $275.00 $165.00 $137.50 $68.75
32 Channel Sound System $500.00 $300.00 $150.00 $125.00
Lighting System $30.00 $18.00 $15.00 $7.50
Light Trees $30.00 $18.00 $15.00 $7.50
Available in Viking Union Only (setup costs may apply)
6ft Tables
Projector and Screen
Podium
Chairs
TV Carts
*included in room rental if used in the VU
Sound and lighting systems require technician at hourly rate

 

 

  • All AV Equipment requires a minimum of 2 hours of technical labor.
  • Additional labor rates may apply for events outside of normal operating hours.
  • A minimum of 1 hour of Setup and one hour of take down is required for all rentals and will be included in your reservation.
  • Rates are subject to increase by 3% rounded to the nearest dollar annually on July 1.

Service Rates
9-Week Summer Session

$500.00 + $50.00 for power

Daily

$25.00 + $5.00 for power

Quarterly

$600.00 + $60.00 for power

University, Non-Profit, Charitable Organizations

$0

Waste water Disposal

$60.00/quarter

Waste Water Disposal - 9 week Summer Session

$50

Weekly

$100.00 + $5.00/day for power

Equipment Student Rate Faculty/Alumni Rate
Canoes, Kayaks, Windsurfers, Rowboats

$6.00

$8.00

Fixed Keel Sailboats, Catamarans

$8.00

$10.00

Lasers & Alphas

$6.00

$8.00

Quarterly Rate

$40

$80

Sailing Lessons (Hourly Rate)

$65.00

$65.00

Rental Hourly Rate
Big Boats

$35.00

Lessons

$45.00

Small Boats

$15.00

Service Rates
Adventure Props Rental for University Groups

$25 per day

Challenge Course w/ Campus Facilitation

$11 - $15 per hour based on group size, constituency, and agenda

Challenge Course or On Campus (University Groups)

$5 per person

Lakewood Lounge Rental

Free for University Groups

Non University Group Challenge Course Setup - Lakewood

$60/course

Non University Group Challenge Course Use - Lakewood

$16/person

Non University Groups on Campus (1:12 ratio)

$2/person

Non-University Group Challenge Course Facilitation - Lakewood

$30/hour/facilitator

University Group Challenge Course Facilitation - Lakewood

$15/hour/facilitator

University Group Challenge Course Setup - Lakewood

$30/course

University Group Challenge Course Use - Lakewood

$8/person

University Groups - On Campus

$1/person

University Groups - On Campus Facilitation (1:12 ratio)

$15/facilitator

Service Rates
Faxing

$3.00 per page (up to 5 pages)

Graphic Design and Photography

$16.00/hr

Grommets

$0.50/$1.00

Hemming Tape

$1.00/$2.00 per foot

Heytex short-term vinyl

$6 per foot

Lamination (11 x 17)

$3.00 each

Lamination (8½ x 11)

$2.00 each

Large Format Printing (Departments) Vinyl Scrim, Adhesive and Cling

$28

Large Format Printing Photo Quality Glossy Paper: up to 42 inches wide

$9.00/$16 per linear foot

Matte 36 Bond (Departments)

$8.00/foot

Outdoor Weather Resistant Scrim: up to 42 inches wide

$15.00 per linear foot

Poster Reprint

$2

Uncoated Banner Paper: up to 36 inches wide

$5.00/$8.00 per linear foot

Uncoated Heavy Weight Bond Paper: Up to 42 inches wide

$5

Equipment Daily Rate Mileage Rate
Minivan (Ford Freestar)

N/A

$0.44/Mile

Vehicle Cancellation Fee (<24 hrs)

$50.00

N/A

VU Trucks (VU Operations use only)

$15.00

N/A